Sponsor Sign-up Form

Using the prescribed three-part pledge form, sponsor should fill-out vital information including, name, address, phone number and eMail address. The form includes white (top), yellow (second), pink (bottom) sheets.

Additional forms are available at The Newtown Bee. (426-3141) or locations listed below.

- 'Sponsors' must agree on donation amount he/she is willing to pledge. This can be accomplished in two ways: A. Choose a specific dollar amount for 'each run scored' by the Newtown Sandy Hook Vintage Base Ball Club in the 2008 season or
B. Choose to make a direct donation to 'Hits for Harmon'. This donation should be collected immediately by check.

- Solicitors should write their name and team name on each completed pledge form.
The sponsor keeps the pink copy as proof of their pledge and raffle claim check.
- All completed pledge forms (white and yellow copies attached) will be delivered to the team program administrator or The Bee 'Hits for Harmon' administrator for safe keeping until the close of the event.
- A pre-determined cut-off date will be determined and posted in the Newtown Bee and on the 'Hits for Harmon' website.( http://vbbnewtown.com/hfh.htm ) On that date, administrator(s) will multiply the Total Runs Scored by the dollars pledged and note the 'amount due' on each pledge form.
- White copy of forms will be returned to solicitor with instructions to collect their pledges.
- All pledges should be collected in CHECKS ONLY - No Cash (Made out to 'Hits for Harmon, Harmon Family Fund'). If full pledged amount cannot be collected, remind all solicitors that All Donations Are Gratefully Received.
- Checks should be clipped to White copy of pledge form and returned to administrator.
- Solicitors should THANK sponsors for their kind donation.
- Once solicitors collect pledges (checks only made out to 'Hits for Harmon, Harmon Family Fund'), solicitor should return white pledge forms marked PAID with attached checks to team Administrator.
- Team administrator will accumulate all checks and forms and deliver them to Newtown Savings Bank (Main St. Office) where Harmon Fund Account Administrator will deposit the donations and place all white copies of paid sign-up forms into the 'prize drawing pool'. A total running tally will be maintained by the Account Administrator.
- A final cut-off date will be determined for all collections. All collections must be made by this deadline in order for sponsors and solicitors to be eligible for prize drawing.
- A special 'Hits for Harmon' tent will be set-up at the Labor Day Parade as well as other predetermined drop-off locations to collect donations and solicit additional donations. 'Hits for Harmon' administrators and representatives will be available during that day and the week following Labor Day to collect all donations.
- A list of Grand Prizes will be determined through the course of the season and drawings and drawing results will be posted in The Bee. Grand prizewinners will be contacted by phone. Secondary drawings may be conducted on a timelier basis based on the prize requirements and availability.
- The 'Hits for Harmon' website will be maintained an Internet presence, provide up-to-date information and a timely recap of total runs scored, contact information, and information on critical dates, prizes and special events relative to the program.
- Contact names and contact information will be provided to administrators on website as the program develops.